Job ID: 290103708  |  Last Updated: 5/13/2022

Executive Assistant

Job Description

HopeSource has grown with the ideology that Hope Changes Everything, a simple statement that truly resonates within the hearts of every member of our team. As such, HopeSource strives to provide an encouraging, accommodating environment for our employees, who we know play many roles beyond those brought into the workplace. We emphasize Courage, Authenticity, Service, Truth, Love, and Effectiveness to promote a cohesive team supported by a genuine work environment and strong work-life balance.
HopeSource offers quality medical, dental, vision, and life insurance with low deductibles and copays.?We provide 100% employer-paid premiums for all of our full-time employees, as well as 60% of the premiums for dependents covered by the plan. Additionally, we have optional 401k and AD&D plans available for staff who choose to take advantage of these programs.

Responsibilities:

Administrative support for Executive Management and Director Teams
Executive Assistants generally ensure the smooth running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients.
Understanding and respect for confidentiality, with both inter-agency and external communication, is required for this position
Acting as the point of contact between the executives and internal or external colleagues
Organizing meetings and booking meeting rooms
Handling correspondence directed to managers
Making travel arrangements and detailed travel itineraries
Taking dictation and minutes and writing them up subsequently
Producing reports and presentations
Prepare correspondence and presentations to diverse groups and individuals including advocating for the organization at various community, university, government, business, and provider network meetings
Act as board liaison for the management team by providing administrative support to the board of directors throughout the year including scheduling meetings and retreats.
Ensures the timely preparation, publishing, and distribution of materials (e.g. requests, agenda, schedules, polls, minutes, resolutions etc.) for the Board and Board Committee meetings.
Maintain governance records
Support Director of HR & Admin in preparation for annual audits and organization recertifications


Requirements:

Ability to prepare reports and handle written and oral communication with diverse groups
Proven ability to meet deadlines and follow through on assigned tasks
Ability to communicate in a professional manner on the phone and in person. Strong verbal and written communication skills
Ability to read, analyze, and interpret agreements and other legal documents
Ability to work independently.
Good organizational skills and excellent attention to detail


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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